NPX How-To

 

Introduction

NPX is a budget-centric accounting system for tracking the currency activity of independent brands. It can handle multiple ledgers belonging to different organizations. Through its support of the Inter-entity Payment Protocol (IPP), previously unacquainted entities may transact without having to share a common ledger or accountant. It encourages participants to self-organize into a diversity of specialized entities that provide goods and services to the market.

Fig. 1: User Interface Map

 

Basics

Scrolling

To scroll through content, press on the left mouse button then slide-release in the direction you want the page to scroll. Icon pages scroll horizontally. Other pages, such as account statements, scroll up and down.

Top Bar

The top bar displays information relevant to the User's current task. If there is a backbutton arrow to the right of an icon image in the top bar, clicking it will bring the User to the first page of the home section. If there is no backbutton, the User is already at home. Clicking the 'NPX' logo will cause a pop up to display options for refreshing the session, logging out, or cancelling out of the pop up.

Task Bar

The bottom bar is referred to as the task bar. The User may switch tasks without having to change the active account or ledger.

Virtual Keyboard

To enter text data, the user may Use either a hardware keyboard or the pop-up virtual keyboard.

 

User Registration

New User registration in the accounting system is open to anyone. This is different from being included as a member of a particular currency brand, which is handled independently by each currency brand admin.

  1. Enter a valid email address and password.
  2. Click the 'Register' option. Enter the password again.
  3. Press the 'Go' button to submit. The User will be sent a confirmation email.
  4. The User has to reply to the confirmation email to activate his User account.
 

User Home and Settings

Once the User has logged in, the User is presented with icon pages representing ledgers that the user has access to, and revenue and expense accounts that the User is assigned to as an owner. The last page contains icons for setting User options.

Applying for Brand Membership

If there are no ledgers and accounts in the User's home page, the User may apply for membership in currency brands (recommended) or establish a new currency brand (for advanced Users.) A brand admin would add a User who is accepted or hired as a member. The brand admin should also assign at least one personal expense account to a new member. Search the discussion group for the keyword 'ad'.

Brand and Ledgers (for Advanced User)

NPX identifies a currency brand by domain name and distinguishes unique subdomains or path names under a generic domain. If an organization does not have a website or does not wish to use its official website to declare its currency brand, the NPX accounting system will host a simple website as a service to a client brand. The default website demonstrates how to declare the manifest URL in the source code. To register a brand:

  1. Scroll to the last page in the Home screen and click on the '+Ledger' icon.
  2. Select the 'Hosted' checkbox if you prefer to create a host-derived currency brand. For example, the brand 'swtaxi' will be identified as the brand 'tyaga.org/?b=swtaxi' if hosted by tyaga.org.
    -- OR --
    To use an organization's domain (e.g., swtaxi.com) as the currency brand name, do not select the 'Hosted' checkbox. In the organization's domain's HTML source code, ensure that there is a manifest declaring http://tyaga.org/npx/ as the accountant for the currency unit that you are registering.
  3. Enter the accounting units for the ledger.
  4. Upon clicking 'Register', the MainRevenue, MainExpense and External accounts will be created and the User will be assigned an Admin role in the brand.
  5. Conversion between currency units is not supported. A separate ledger must be created for each accounting unit used by a currency brand.

User Options

Click on any of the User option icons to view and edit information.

 

Account Options

When a User clicks on an account icon, the top bar displays the account alias and balance. The taskbar has four task icons including the Options task. The User may change account alias, icon image source and the number of rows to display in the review table. The other tasks are described in the Transactions section.

 

Transactions: Payment Offer

From-Account Owner

The from-account owner initiates a transaction process by making a payment offer.

  1. Select the 'from' account in the Home page.
  2. Choose the 'to' account either in the 'IntraTask' page or by capturing relay information from another User.
  3. If the relay information did not include an amount, enter the amount in the pop-up calculator.
  4. Confirm the transaction record.

To-Account Owner

In general, the 'to' account owner has to provide relay information to the payment offerer. The relay information may be provided as follows:

  1. Choose the 'to' account.
  2. For product sales (basket task icon) using a revenue account, click on the item name or price to add or subtract from the quantity. To check-out, click the price in the top-bar. Alternatively, the to-account owner would click on the IntraTask page and click on the 'wallet-in' icon.
  3. A pop-up screen will display a text field that could be relayed to the from-account owner. In the mobile demonstration, the text field is simply copied and pasted to the from-account device.
  4. When the 'to' account owner clicks on 'Confirm Payment', the User is automatically redirected to the Review page. A new transaction record entry should be displayed with options to void or reverse (see descriptions below).
  5. If a new entry is not detected immediately, a delay in the transaction process may have occurred. The user could refresh the Review page by clicking the review icon.
  6. If the transaction record is still not detected after repeated refresh, an error may have occurred during transaction processing. The from-account or to-account owner should receive an error message.

The recipient should receive payment notification. The default option is for the system to auto-approve the payment. Alternatively, the recipient could hold, approve manually, void, or reset the payment. For refunds, the recipient has an option to reverse a previously approved record.

 

Reviews and Payment Decisions

Review

Transaction history lists the most recent record first. Click on the date to open a more detailed view of a transaction record. In case of a just completed transaction, a 'to' account owner will see an advisory on the payor's currency brand. The payment recipient can make the following decisions based on the payment status.

Hold

If the payment record is still pending, the recipient has the option to override the auto-approval of a payment. The payment status will remain pending indefinitely until the recipient manually approves, voids or resets a payment.

Approval

The recipient can approve a pending transaction by clicking on the 'DIY' ->'Approve Now' buttons. OR, if the payment is on hold, the 'Approve' button should be displayed instead of the 'DIY' button.

Reset

The recipient can reset a pending transaction. The recipient could decrease (but not increase) the payment amount, a feature that might be useful in scenarios such as gas fill-ups or instant rebates. If the recipient indicates the same amount, only the transaction time will be reset.

Voidance

The recipient can void a pending transaction based on a currency brand's reputation or inaccuracy in the payment notification. Voidance cancels a payment in whole. Voided transactions will not be included in an entity's periodic reports.

Reversals

Approved payments less than 30 days old may be reversed by the 'to'-account, in partial or full amount. Unlike voidance, reversals are included in periodic reports.

 

Transaction Types and Authorization Codes

An account user should be informed of potential restrictions on transaction capability, by brand membership and by account. (For a more thorough discussion of account types, refer to OCAUP document.)

Create Budget

This will cause an equivalent increase in the revenue and expense budgets of an entity. Transacting member(s) and accounts must have a 'c' authcode to create or add to a budget.

Assign Budget

Budget assignments may occur between two revenue (n-type) accounts or two expense (p-type) accounts within the same ledger. The 'from' user/account must have an 'f' authcode and the 'to' user/account must have a 't' authcode.

Budget Use: IntraUse

This will cause an equivalent decrease in the revenue and expense budgets of an entity. Transacting member(s) and accounts must have an 'i' authcode to participate in an internal budget use.

Budget Use: Inflow

This will cause a decrease in the revenue budget and a decrease in the 'External' account balance of an entity. The transacting member and account must have an 'x' authcode to receive payment from another entity.

Budget Use: Outflow

This will cause a decrease in the expense budget and an increase in the 'External' account balance of an entity. The transacting member and account must have an 'x' authcode to pay another entity.

 

Ledger Review

A brand may have one or more ledgers, one for each accounting unit used. Any brand member can view ledger information, but only Admins could make changes to it. Click on a ledger icon to view related information.

Totals and Charts

The default page, unless the User changed it, should display periodic tallies and budget-related charts. Click on the chart and while pressing down on the right mouse button, drag the grayed-out edge to zoom into a more detailed view of a narrower date range. To zoom out, double-click on the chart.

Ledger Summary

The summary page displays all active accounts and members in an entity. Click on the account or user id to view details. Certain fields, such as authcodes or roles, are made editable by clicking on it. Refer to the next section for making edits.

Notable Ledger Entries

This view displays ledger entries that should be considered atypical. Click on the date to view details, which are mostly for information only. The purpose of this page is to help an Admin detect unusual or potentially suspicious trends in ledger activity.

Options

This page displays basic brand information. An Admin may click on a data field to edit any of the basic information value.

 

Ledger Administration

An Admin may add new accounts and members, as well as edit current account and member information. While in the detailed view of an account or member in the Ledger Summary page, an Admin may click on an editable field to change its value. More than one change could be submitted when the 'Save' button is clicked. To cancel the change(s), click 'Revert'.

Add New Account or Member

To add a new account or member, click on the '+New' prompt at the bottom of the applicable table. For new accounts, enter an account name that is unique for the applicable account-type within the active ledger. In order to add a new member, the User must have previously registered in the accounting system. The Admin enters the user number to add that user as a member.

Account Names

Account names other than MainRevenue and MainExpense are editable. This is the official account name as recorded in the database. The account name may be overridden with a User-specific alias.

Authcodes

Account and member authorization codes for each transaction type are also editable. An account and its User must have the appropriate authcode for a transaction to proceed. The presence of any of the following letters in the authcode string authorizes an account or user to participate in the corresponding activity:

Account Users/User Accounts

An Admin may delete current account-User assignments in the account or member table by clicking on the data field. These changes are synchronized between the two views for convenience. Conversely, an Admin could create new account-User assignments by clicking on the 'Assign' prompt and then clicking on the applicable account or user id. To automatically scroll back to the table row that is being edited, the Admin may click on the top bar 'Assign' display.

Member Role

A member may have an 'admin', 'member', 'kin' or 'none' role. A 'kin' is a dependent of a brand member, someone that does not work for a brand but gets assigned credits by the responsible member.

Member Hours/Week

In contrast to changes that require a user to have an Admin role, only the member may change his or her hours per week in the members table. This requirement ensures that mutual consent exists between an admin and a User with regards to the validity of a membership claim.